Features
Powerful Features for Modern AP Teams
From document intake to ERP posting, every tool your accounts payable team needs - automated, intelligent, and built to scale.
AI-Powered Document Upload & Classification
FreeDrag and drop invoices, purchase orders, receipts, and credit memos in any format - PDF, scanned images, or even photos from your phone. Our AI engine instantly classifies each document type and routes it into the correct processing pipeline. No more manual sorting, no more misfiled paperwork, just seamless intake at scale.
OCR Extraction with Confidence Scoring
FreeOur state-of-the-art OCR engine reads every line item, header field, and footer detail with industry-leading accuracy. Each extracted value comes paired with a confidence score, so your team immediately knows which fields are rock-solid and which deserve a second look. The result is faster processing with far fewer downstream errors.
Document Review & Field Correction
FreeView the original document and the extracted data side by side in a clean, intuitive interface. Fields flagged with low confidence are highlighted for quick correction, and every edit is tracked with a full audit trail. Your team stays in control without wading through noise.
Admin Settings & User Management
FreeAssign roles and permissions with fine-grained access controls that scale from a 5-person startup to a multinational enterprise. Monitor real-time activity logs, export full audit trails for compliance, and manage user onboarding and offboarding in just a few clicks.
Multi-Step Approval Chains
StarterBuild sophisticated approval workflows that mirror your real-world authority matrix. Set thresholds by dollar amount, department, vendor category, or cost center and support both sequential and parallel approval paths. Approvers get instant notifications and can act from email or mobile.
QuickBooks ERP Integration
StarterConnect to QuickBooks Online in minutes and keep vendors, chart of accounts, and posted invoices perfectly synchronized. Two-way data flow means changes in either system are reflected automatically, eliminating double-entry and ensuring your books are always up to date.
AP Posting with GL Account Linking
StarterOnce an invoice clears review and approval, post it directly to your general ledger with intelligent GL account mapping. EZ Flow learns from your historical coding patterns to suggest the right accounts, reducing coding errors and accelerating your month-end close cycle.
Email Inbox Ingestion
StarterConnect your Microsoft 365 or Gmail inbox and let EZ Flow monitor it around the clock. New invoices, purchase orders, and receipts are automatically detected, downloaded, classified, and routed into the processing pipeline — no manual uploads required. Set filtering rules to target specific senders or subject lines, and view a live feed of ingested documents.
Slack Approval Notifications
StarterLink your Slack workspace so approvers receive real-time notifications when invoices need their sign-off. Review key details and approve or reject directly from the Slack message — no need to switch to the EZ Flow app. Configurable per user, with support for channels or direct messages.
3-Way Matching (PO-Receipt-Invoice)
ProEZ Flow automatically links invoices to their corresponding purchase orders and goods receipts, comparing quantities, unit prices, and totals in real time. Discrepancies are surfaced instantly with clear variance details, and exceptions are routed to the right reviewer. The days of spreadsheet-based matching are over.
Organization Structure Management
ProModel your entire company hierarchy - business units, departments, cost centers, and profit centers - all within EZ Flow. Map spending limits and approval authorities across the organization, and update the structure as your business evolves without breaking existing workflows.
Vendor Self-Service Portal
ProGive your vendors a dedicated self-service portal where they can submit invoices, update banking and contact details, and track the status of their payments. Reduce the email back-and-forth that slows down vendor onboarding and payment inquiries, while maintaining full audit trails.
Bulk Document Upload
ProDrag and drop an entire folder of documents and let the AI handle the rest. Every file is classified, extracted, and routed into the correct workflow automatically. Ideal for month-end batch processing or migrating historical documents into the system.
AI Chat Assistant
ProAsk questions about your AP data in plain English. The AI assistant understands your invoices, vendors, spending trends, and approval history — delivering instant, contextual answers without writing a single query or building a report.
SSO / SAML Authentication
EnterpriseConnect your identity provider — Azure AD, Okta, Google Workspace, or any SAML 2.0-compliant system — for frictionless single sign-on. Centralize access control, enforce MFA policies, and simplify onboarding and offboarding across your entire AP team.
API Access
EnterpriseBuild custom integrations with a full REST API. Programmatically upload documents, query invoice and vendor data, trigger approval workflows, and sync with any internal system. Comprehensive documentation, API keys, and webhook support included.
Ready to get started?
Join hundreds of AP teams who have eliminated manual data entry, reduced errors, and closed their books faster with EZ Flow.