Features
Powerful Features for Modern AP Teams
From document intake to ERP posting, every tool your accounts payable team needs - automated, intelligent, and built to scale.
AI-Powered Document Upload & Classification
Drag and drop invoices, purchase orders, receipts, and credit memos in any format - PDF, scanned images, or even photos from your phone. Our AI engine instantly classifies each document type and routes it into the correct processing pipeline. No more manual sorting, no more misfiled paperwork, just seamless intake at scale.
OCR Extraction with Confidence Scoring
Our state-of-the-art OCR engine reads every line item, header field, and footer detail with industry-leading accuracy. Each extracted value comes paired with a confidence score, so your team immediately knows which fields are rock-solid and which deserve a second look. The result is faster processing with far fewer downstream errors.
Document Review & Field Correction
View the original document and the extracted data side by side in a clean, intuitive interface. Fields flagged with low confidence are highlighted for quick correction, and every edit is tracked with a full audit trail. Your team stays in control without wading through noise.
3-Way Matching (PO-Receipt-Invoice)
EZ Flow automatically links invoices to their corresponding purchase orders and goods receipts, comparing quantities, unit prices, and totals in real time. Discrepancies are surfaced instantly with clear variance details, and exceptions are routed to the right reviewer. The days of spreadsheet-based matching are over.
AP Posting with GL Account Linking
Once an invoice clears review and approval, post it directly to your general ledger with intelligent GL account mapping. EZ Flow learns from your historical coding patterns to suggest the right accounts, reducing coding errors and accelerating your month-end close cycle.
Multi-Step Approval Chains
Build sophisticated approval workflows that mirror your real-world authority matrix. Set thresholds by dollar amount, department, vendor category, or cost center and support both sequential and parallel approval paths. Approvers get instant notifications and can act from email or mobile.
Organization Structure Management
Model your entire company hierarchy - business units, departments, cost centers, and profit centers - all within EZ Flow. Map spending limits and approval authorities across the organization, and update the structure as your business evolves without breaking existing workflows.
Admin Settings & User Management
Assign roles and permissions with fine-grained access controls that scale from a 5-person startup to a multinational enterprise. Monitor real-time activity logs, export full audit trails for compliance, and manage user onboarding and offboarding in just a few clicks.
QuickBooks ERP Integration
Connect to QuickBooks Online in minutes and keep vendors, chart of accounts, and posted invoices perfectly synchronized. Two-way data flow means changes in either system are reflected automatically, eliminating double-entry and ensuring your books are always up to date.
Ready to get started?
Join hundreds of AP teams who have eliminated manual data entry, reduced errors, and closed their books faster with EZ Flow.